SYoxall Resume - Critique Request

by S. Yoxall
(Monroeville, PA)

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OBJECTIVE

To obtain a position where I can best utilize and expand on my administrative, secretarial and computer skills.

QUALIFICATIONS

• Experienced in Accounts Payable, Administrative and Secretarial functions.


• Ordered and maintained inventory of office supplies, equipment and services.


• Implemented and managed a new file tracking system resulting in fewer lost files.


• Excellent written and verbal skills, professional appearance and work ethic.


• Acquired skills through on the job training to advance from secretarial to administrative positions.

EMPLOYMENT

Williams Coulson, Attorneys At Law, Pittsburgh, PA; 9/1998 to 9/2007

Legal Assistant (1/2006 to 9/2007)

• Worked with a team of five others to organize and manage a complex project involving 300 new clients.


• Extensive database entry to record filing deadlines and client information.


• Generated status reports to track and monitor work in progress.


• Heavy client contact to update and obtain information necessary to adhere to deadlines.

Administrative Assistant, Accounts Payable, File Room Administrator (5/2001 to 1/2006)

• Directly assisted the Executive Director in the day-to-day operations of the firm.


• Handled all communication with vendors and sales representatives.


• Liaison between supervisor and staff to resolve problems and inquiries.


• Handled issues concerning equipment, tenant services, and employee benefits.


• Maintained reference materials regarding office policies and procedures.


• Reviewed invoices for accuracy, due dates, and payment history.


• Prepared checks for payment of invoices, expense reports and other miscellaneous expenses.


• Allocated out of pocket and overhead expenses to appropriate client and general ledger accounts.


• Trained as backup to perform duties relating to billing, cash receipts and bank deposits.


• Converted over 10,000 files from alphabetic to numeric, through the use of bar codes, which resulted in better utilization of office and storage space.


• Routinely scanned and updated file locations to ensure timely access to files.


• Generated retention reports and prepared files for off-site storage.

Legal Secretary (9/1998 to 5/2001)

• Drafted and revised legal correspondence and pleadings, and finalized documents for court filings.


• Maintained and updated client files, attorney calendars, meetings and appointments.


• Verbal and written communication with clients, opposing counsel, and others in the legal field.


• Provided all other general and routine secretarial and administrative support.

Eckert Seamans, Attorneys At Law, Pittsburgh, PA; 9/1986 to 9/1998

Secretarial Coordinator (12/1994 to 9/1998)

• Coordinated the daily overflow work among attorneys and secretaries ensuring the timely completion of projects.


• Attended administrative meetings to brainstorm enhancements to the overflow work program.

Legal Secretary (9/1986 to 9/1998)

• Primary duties included assisting two partners in the litigation department.


• Drafted and revised complaints, interrogatories, briefs and all other legal documents.


• Finalized pleadings for court filings and maintained pleadings docket.


• Entered attorney timesheets and new client information into billing system.

EDUCATION

Duff’s Business Institute, Pittsburgh, PA
Associate in Specialized Business Degree — Legal Secretarial

COMPUTER SKILLS

• Windows 95/98/2000


• Microsoft Word


• Microsoft Outlook


• Worldox (Document Manager)


• Juris (Time & Billing)


• Opus (File Tracking)


• Elite (Time & Billing)


• Internet